CTCI, an innovative construction-based Technology company, is seeking to hire a Full Time Project Coordinator who will be responsible for assisting our Project Managers in the successful implantation of our ongoing Telecommunications, Audio/Visual and Security projects.
Responsibilities and Duties:
This role involves creating submittal packages, software administration, submitting close out documentation, testing equipment maintenance, updating company certifications and overall project manager assistance to ensure that project deadlines are met in a timely manner. In addition to the following:
Set up Bid Packages for potential projects
Create submittal package for each project
Monitor Project Manager Schedules
Upload and maintain project documents/data into software (Procore, TSheets, Fieldwire, etc…)
Print out Drawings on plotter
Create labels for each project
Build Closeout Packages for completed projects
Build As-Built drawings once project is complete in AutoCAD
Register projects with manufacture for warranty
Apply for rebates on a quarterly and/or yearly basis
Send Fluke testers back for calibration when needed
Save Fluke test results on the server
Run Work-In-Progress reports on a weekly basis
Create Quick Start Guides as part of for Audio Visual projects
Order office supplies from staples
Order plotter supplies from General Reproduction Products
Schedule lunch & learn
Fill out Credit Applications
Fill out Pre-qualification Packages once they expire
Apply for DPMC/SBE/Public Works once they expire
Monitor and maintain company certifications
Qualifications and Skills:
The ideal candidate for this role has an attention for detail, works well with a project team, takes accountability for the responsibilities assigned and executes on them. To be successful, you will need to communicate transparently, commit to continually learning and sharpening skills, and above all care about our customers, our company and the work we do.
Must possess a knowledge and understanding of practical commercial construction
Must have excellent verbal and written communication skills
Must have excellent time management skills and be able to multitask in an often fast paced environment and be able to transition quickly
Must be able to proficiently operate a PC and Microsoft Office (advanced Excel, Word, Outlook, etc.)
Must possess strong organizational skills with extreme attention to detail
Must have valid driver’s license
Must be flexible/comfortable with driving a company to attend occasional job site meetings throughout the state of NJ and NY City, if deemed necessary
Education / Experience:
Minimum Associate degree required
5 years minimum construction/contracting experience
Familiar with Procore and like project management software preferred
CTCI offers a competitive salary and benefits package, company service vehicle, and training opportunities - not to mention a friendly but fast-paced work environment and opportunity for growth within our structure.
Please include your experience level, certifications, and desired salary range in your resume, as these items are closely tied together.